The institutions differently solve the problem of rewriting the content of documents: counters in banks and post offices, offices, dedicated departments for data entry, outsourcing tasks to external companies. The most common data entry is the responsibility of professional staff. With so different approach one is common - a man rewrites the content of the document directly from paper. Nothing but practice does not facilitate its task. Typically, a system interface validate data to a small extent, and even more rarely record who copied the document. As long as the stream of documents is small the simplest solutions are the best. However, when business activity is developing, producing more and more documents a completely new phenomenon begins to emerge: people who prescribe documents work faster and commit more mistakes. The cost of data entry grows, the corrections delays transactions, and it takes unacceptable long to reach a document hidden in one of the binders. Although these costs are often hidden, but can be counted. You can easily measure the average time to rewrite one document. Such measurement leads to directly measure the expense of job. There are institutions in which the cost of data entry is counted in the millions. You can also explore the nature and measure the scale of complaints and delays in business. This translated into the timely delivery of orders, the number of recognized claims and costs incurred due to errors in implementation. The last but not least the good name of the company may cost the most.
If our brochure describes the problems in your institutions, we invite you to familiarize yourself with the FormAnalyzer system, which is used to effectively obtain reliable and authorized data. What about file folders and archives full of paper? Yes, they must remain. This is a requirement of the law. Inspectors certainly will gladly take care of them. Probably they will also praise you for reigning there order and completeness. After all, no one will reach to them.